You can add events to our calendar using the 'Add Event' buttons at the top and bottom of the Virtual Lancaster events calendar in the monthy or weekly view. Please check first to see that your event is not already there. If it is, but missing useful info or out of date, add a new event listing and we will delete the old one.
All events submitted are checked by a Virtual Lancaster moderater before they are published.
Every fortnightly Friday (or so) the Virtual Lancaster e-newsletter goes out with a list of links to the published calendar events for the next 17 days, showing date/title/venue/time.
Get your event in early.
It may take a couple of days for your event to appear. We reserve the right to edit your event information.
In our newsletter this is all that appears as a link to full details.
It should give a clear idea of what the event is.
Do not write in BLOCK CAPITALS!
Please note that there is a 2000 character limit on events description text. Overrun this and your event will vaporise after saving and we will never know. sorry. Use links. Be honest. Information on alcohol promotions, gambling and sex industry events (ie strippers) will be deleted.
include any admission costs and booking / ticket details if any or state that the event is free / donation. Where it is in aid of a charity include their weblink if possible.
Give a weblink to the relevant page on the organiser's website wherever available. Make it easy for our moderaters and users to find out more.
Don't forget special exclusions, ie dress rules, if the event is for acccompanied children only, 16+ etc. If it is not 'all welcome' then say now and save fuss later.
If there is no flat, easy disabled access / toilet, say so. Our many disabled users appreciate this time-saving info.
You can also include your own images inside the Description box with your text if they are already online elsewhere. Look among the formatting icons above the 'Description' field for the button with the mountain icon . The 'insert/edit image' window will open where you can enter your image.
Find the image you want to use on the internet and right-click on it. Select 'copy image URL' and copy the URL address into the 'Source' field. The dimensions of the image you choose will appear in the boxes below. If they don't appear then it may be that the image is protected and you will have to find an alternative. If either figure is higher than 250, your imagefile may be too big for our format and we may discard it at moderation. Where appropriate, we may replace it with a suitable alternative for your convenience.
Once you have clicked 'OK' your image should appear in the Description field. Click on it to select it and you can resize its appearance by dragging the corners. If you know how to format an image in code you can click the source code icon left of the image icon. Spacing is "5" each way. Alignment is "left". If not, we will do it for you.
Don't use the 'Add an image' tab lower down the form to add images. It doesn't suit our format. There is a useful library of images there though and you can copy their URLs to use as above. Remember to close the tab again after.
Do not post fliers / posters into an event listing without any accompanying text. Images are reduced to fit the events calendar format and generally become too small to be legible. Post the event description in text.
Do not try to format the text / colour of your events. It looks as if you can, but it gets stripped out later.
Regular events and events involving children, training, life-training, mentorship or spritual guidance must include contact details and a web link to a website or social networking page where our users can check the qualifications and background of the organisers, any commercial / organisational interests and, of course, whether a listing posted some time ago is still current. This info helps us when we are updating the calendar.
Start Time: If your event is open all day, put the opening time.
Do not tick 'all day event' unless your event runs from midnight to midnight. Tell us when it actually starts, or we will change it.
Duration. If your gallery / festival, whatever opens at 9am and closes at 5pm, the duration is 8 hours.
If you don't know the duration of your event, put "0". Only the start time will be shown.
Location: include venue postcode if you know it. Otherwise people who click for a map may end up in Pennsylvania. Events outside our area will be deleted unless they have specific relevance to our area. If group return transport arrangements from this area are included in the Description, with price and booking details if any, they may be accepted.
This event repeats
Don't leave this tab open if your event does not repeat.
How long will your event run? Be honest and only put the run you are certain of. You can submit updated event listings at any time.
Our moderaters will limit new repeating events to maximum six month run. We will then use the links you include in your Description to see if your event is still active. Where it appears out of date or there is no info it will be deleted unless you email us to extend it.
Or you can always just post it again nearer the time.
Skip Dates: Many regular events take holidays. Some only run in term-time, some skip bank holidays and Christmas / New Year. It's a drag to go out and find a locked building so don't forget to enter your skip dates (max 8 per event). If you run out, end that listing and start a new event listing from a later date.
If you event runs on alternate weeks, holidays can throw your listing out of sync. Better to pin it down, ie. 1st and 3rd Tuesday of every month.
Save your event. If it saves and isn't over 2000 characters, you will get an email message with a link through which you can re-edit it. So will we. Publication speed depends on when our volunteers are available but we aim at 48 hours max. You will not be notified when your event has been published, sorry. If there's a problem email firstname.lastname@example.org and we will do our best to fix it. You'd be surprised how helpful we can be.